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How To Share Your Propresenter Library Using Dropbox

We use ProPresenter 4 at Story Church.  The song slides are created on different computers and emailed during the week.

I have just recently discovered a ProPresenter feature that allows you to sync your library with a folder on your computer.  This is great if you have multiple computers on a local network, but make this folder a dropbox folder and you have instant library synchronization with anyone you share that dropbox folder with!  Nerds rejoice everywhere!

This is perfect for me, as I can create slides on different computers while always having the latest library to start off from.

To set it up:

  1. Sign up to dropbox (yes, that’s an affiliate link – click here if you prefer not to give me extra space!) if you haven’t already and install the client on your computer.
  2. Create a folder within your dropbox account where your library files will be stored.  This new folder will be replicated to your computer.
  3. In ProPresenter, go to preferences and the Sync tab.  Select the folder from your dropbox and the sync type you need.  I went with Bidirectional as changes can be made to the library from any computer.
  4. If you need your media guy also to access the library, share out the dropbox folder with them first of all (using the dropbox website), and then ask them to perform step 3 above.

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17 thoughts on “How To Share Your Propresenter Library Using Dropbox

  1. tommee says:

    hey, thanks for this! i was just wondering if this was possible. Does it automatically sync every time you add stuff, or do you have to go into Preferences > Sync everytime you want to start to GET the updated library, then build to it?

    Automatic or click Sync every time you open ProPresenter?
    THANKS!

    (great video “thank you for saving me”)

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    • Dropbox will sync automatically whenever something is changed or created there. However, I’m not sure about propresenter – It appears to me it will sync automatically when you open propresenter each time. Not sure if it performs additional refreshes for that session.

      Glad you liked the video. Thanks.

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    • I had another look at this. I don’t think (at least in version 4) that propresenter syncs automatically. In my experience I had to click the sync files button.

      Dropbox does sync automatically, and you should always have the latest library downloaded to your computer. Get Dropbox here: http://db.tt/9uIqfhX (affliate link)

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  2. “There are unknown files or directories in the selected server location. You must choose an empty folder or an existing ProPresenter 5 remote repository.”

    This is what I get when I try to set up a file in Dropbox. It syncs fine directly between computers, but I want it in Dropbox so I can do things from home. So I moved the repository to Dropbox and it won’t work. It also gave me this message when I tried to set up a new file in Dropbox. Suggestions?

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    • Hi Michelle,

      If you create a new folder in DropBox (or Googledrive etc) and it is sync’d to your PC/MAC then that new folder is not actually empty! It contains some hidden files automatically created by the DropBox (or GoogleDrive etc) client…. I suppose that the sync clients use those hidden files to track changes etc when syncing.

      ProPresenter is simply telling you that the new dropbox folder you have chosen as a sync location is not empty. If you don’t display hidden files (which is default behaviour in OSX and Windows) then you might not notice those files are there….and the folder looks empty.

      One workaround, ***that worked for me*** was to create a new folder elsewhere (eg on my desktop) and then setup PP5 to sync with that. Once that is done syncing then copy the contents (all sub-folders) to your newly created Dropbox folder and then retry setting PP5 to sync with the Dropbox folder that now contains all the sync’d files.

      I suppose this worked because it looked like an existing sync repository and the extra hidden files didn’t bother PP5 then….

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  3. Hi Michelle,

    If you create a new folder in DropBox (or Googledrive etc) and it is sync’d to your PC/MAC then that new folder is not actually empty! It contains some hidden files automatically created by the DropBox (or GoogleDrive etc) client…. I suppose that the sync clients use those hidden files to track changes etc when syncing.

    ProPresenter is simply telling you that the new dropbox folder you have chosen as a sync location is not empty. If you don’t display hidden files (which is default behaviour in OSX and Windows) then you might not notice those files are there….and the folder looks empty.

    One workaround, ***that worked for me*** was to create a new folder elsewhere (eg on my desktop) and then setup PP5 to sync with that. Once that is done syncing then copy the contents (all sub-folders) to your newly created Dropbox folder and then retry setting PP5 to sync with the Dropbox folder that now contains all the sync’d files.

    I suppose this worked because it looked like an existing sync repository and the extra hidden files didn’t bother PP5 then….

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  4. Martin says:

    Hi!

    We have done this with EasyWorship 2009, but we’re facing the problem of concurrency. Many users cannot access the database at the same time and sometimes when tried to the database gets an error which results in a corrupt database. Have you had these problem with ProPresenter?

    Have a nice day!

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    • I haven’t used this approach in a while Martin, but I think Propresenter is a little different – at least how I set this up initially. Dropbox took care of itself by syncing items I copied in there at home. Propresenter then synced itself from the dropbox location I believe. This avoided the scenario you mention in your comment.

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  5. Our two computers use the same songs but different formatting for the slides, ie. center/left justification, font size etc. When that saves, it does so as its own distinct song, correct? Sharing a library would not work in that instance would it?

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    • So both computers use the same songs but format the slides differently? If the slides are saved to the library using the same filename, the last computer to save changes will overwrite any formatting, etc.

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  6. Mark Farina says:

    Constant issues with message coming up “Invalid Propresenter Document” and it moves the file to an unshared folder on my desktop. Any tips on Folder structure and hierarchy to avoid this?

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